Job Specification: Google Workspace Migration & Adoption Specialist

Job Title

Google Workspace Migration & Enablement Consultant

Project Overview

We are seeking experienced Google Workspace experts to support our organisation following a migration to Google Workspace from our previous productivity platform.

The consultant(s) will ensure the migration is fully Embedded across the business by:

• Optimising the Google Workspace environment
• Supporting staff with the new tools
• Delivering practical training sessions
• Sharing productivity tips and best practices
• Gathering employee feedback
• Identifying adoption issues
• Helping teams maximise the value of the new platform

The successful candidate will combine technical expertise with change management and end-user engagement skills.

Key Responsibilities

Google Workspace Support

• Review the current Google Workspace deployment including:
• Google Gmail
• Google Drive
• Google Docs
• Google Sheets
• Google Slides
• Google Meet
• Google Chat
• Identify configuration improvements
• Improve security and admin settings
• Ensure best-practice permissions and sharing controls
• Assist with any post-migration issues
• Resolve user access and synchronisation problems

Staff Enablement & Training

• Run staff workshops and drop-in sessions
• Provide role-based training for departments
• Show users how to:
• Work collaboratively in Real Time
• Manage shared drives
• Automate repetitive tasks
• Use templates effectively
• Improve meeting productivity
• Organise files and email efficiently
• Create easy-to-follow user guides
• Produce quick-reference cheat sheets

Tips & Productivity Improvements

Provide practical guidance including:

Gmail tips

Drive tips

Docs/Sheets tips

Meet tips

Feedback & Adoption Monitoring

The consultant should:

• Gather staff feedback through:
• Surveys
• Interviews
• Team sessions
• Usage reviews
• Identify:
• Pain points
• Training gaps
• Adoption barriers
• Workflow inefficiencies
• Produce recommendations for:
• Further training
• Better workflows
• System adjustments

Deliverables

The consultant will provide:

Required Deliverables

• Google Workspace health check report
• Staff training sessions
• End-user quick guides
• Feedback summary report
• Productivity recommendations
• Adoption improvement plan
• Admin best-practice recommendations

Skills & Experience Required

Essential

• Proven experience with:
• Google Workspace administration
• Google migration projects
• End-user support
• Change management
• Strong understanding of:
• Identity management
• Security controls
• Data migration
• User adoption strategies
• Excellent communication skills
• Workshop facilitation experience

Preferred

• Google certifications such as:
• Google Workspace Administrator
• Google Cloud certifications
• Experience in medium to large organisations
• Experience delivering digital transformation projects