We are inviting applications for Senior Associate - Payments in General Banking & Administration department at King street for an international Bank. Our client is in Wholesale Banking very established Bank in UK since more then 100 yeras. This is a permanent position.

JOB ROLE

To ensure all Expenses are paid related to Charges Accounts provided they have been approved by competent authority and assist in all GB & Admin related functions. Provide support In Invoice processing and payment of Bills pertaining to Expats and extend administrative support for smooth functioning of GB & Admin department's day to day operations.

JOB RESPONSIBILITY

Ensure that Invoices relating to General Expenditure and Fixed Asset Items are paid on a timely basis and allocated to correct ledger expenditure head.

Ensure that Invoices relating to Staff general Expenditure are paid on a timely basis and allocated to correct ledger expenditure head.

Ensure that all Invoices are suitably marked on the Expenses File.

Ensure timely payment of BACS, SWIFT payments. Corporate Credit cards / Expats Credit cards.

Ensure direct debits are cleared from Nostro accounts for Wholesale Branch and Follow up with departments to get approved Invoices for clearance of direct debit entries pending in Nostro.

Ensure that Monthly Prepayments and Accruals are prepared accurately and in timely manner to be posted within stipulated time.

Ensure filing of Invoices and vouchers for audit purpose and maintain data of all documents sent to Iron Mountain.

Ensure Payment process note is updated whenever any changes in process or on yearly basis as per audit requirement.

Pass relevant petty cash entries and clear the same on monthly basis from Suspense accounts and allocate them to relevant Office accounts.

Pass entries in Finacle sent by HR department.

Ensure that all Invoices presented for Payments are properly authorized and are paid in accordance with the Scheme of Delegation of financial Powers.

Ensure that non-recoverable VAT is posted as appropriate for Invoices where VAT cannot be recovered.

Monthly Control return, Marketing report, Compliance report, Charges analysis, Leave Data to be completed and issued to various authorizing Departmental Heads within stipulated time to which they relate.

Ensure that all invoices are clearly marked in the general charges spreadsheet for preparation of the VAT Return.

Ensure that any queries relating to expenses are acted upon in a timely manner.

Management of entire work related to migration of the India Based Officers to UK, handling of their HR related matters including payment/reimbursement of bills and their repatriation back to India.

All the work related to VISA/UK Border Agency for India Based Officers, Arrangement of Foreign visas for Senior Management/delegates visiting UK from India and other geographies.

Administrative and logistics Support in matters related to the visit of VIPs/delegates.

Payment instructions/ invoices received from various departments to be stored properly, ensure timely payment of invoices and payment confirmation to be sent to the respective department.

Management of various HR matters related of India Based Officers for e.g. approval/maintenance of leave records, personal file and records, temporary stay arrangements, transport/travel arrangements payment of bills/expenses, reimbursement of bills/expenses etc.

Processing of all the Expenses, Allowances, Reimbursements payable to India Based Officers.

Support in event management.

Administrative/HR support to Senior management.

Organize filing, indexing, updating and retrieval of reference material such as letters, pamphlets, periodicals, training documentation, seminar/workshop notes, Internal communications, committee minutes, etc.

To Co-coordinate with other departments and provide administrative support to them wherever required.

To cover duties of other members in Payments team whenever required

. To liaise with HR & other departments of corporate office to provide MIS, data & to attend to their other requirements.

Any other work/task assigned/delegated by line manager/Head of the Department/Manager (GB & Support Services)/ Head (O&IS)

COMPETENCY

Proven ability to be decisive & critical problem solving skills - is able to develop effective solutions to problems facing Nostro entries.

Should be results-driven, logical and have a methodical approach to achieving tasks and objectives. Proven to be extremely reliable and dependable.

Analytical and questioning, strives for reducing outstanding entries in Nostro Accounts.

Proven to be determined focused, and results-driven.

Proven to be reliable and dependable in meeting objectives and hard working.

Proven to have excellent interpersonal skills (good communicator, leadership and high integrity).

Proven to have good interpersonal skills and works well with others, motivates and encourages team-mates.

Proven to be well organised, good planner and good time manager.

Proven to be systematic and logical (develops and uses effective processes).