Reports to: Clinical Audit Project Manager

Directorate: Practice and Quality

Salary range: £ 26,521 - £33,456 per annum, depending on experience

Location: London - EC4Y 8EE (Hybrid)

Contract: Fixed Term, full-time until 30th September 2027

Job Purpose

The Clinical Audit Project Administrator plays a key role in supporting the delivery and continuous improvement of BSR's national clinical audit, the National Early Inflammatory Autoimmune Diseases Audit (NEIAA). Working within the Practice and Quality directorate, this role supports effective project coordination, data management, stakeholder engagement, and operational delivery of audit outputs.

The post holder will work closely with the Clinical Audit Project Manager and the Head of Policy to ensure the audit runs efficiently and delivers value to clinicians and patients, and support wider BSR quality improvement objectives.

Main Responsibilities:

Project Coordination and Administration

• Provide comprehensive administrative support to the Project Manager, including setting up and maintaining project processes and systems.
• Coordinate the smooth running of NEIAA activities, assisting with delivery of project plans and timelines.
• Manage the NEIAA mailbox as the first point of contact, ensuring timely, professional responses to enquiries.
• Support the preparation and delivery of audit documentation, reports, and updates.

Governance and Meeting Support

• Coordinate governance group, working group, and stakeholder meetings.
• Prepare agendas, meeting papers, and supporting documentation.
• Take accurate minutes, track actions, and ensure appropriate follow-up.

Stakeholder and Provider Engagement

• Support engagement with clinicians, Trusts and Health Boards to encourage participation in NEIAA.
• Build positive working relationships with key contacts by providing clear, helpful, and timely communication.
• Assist with the development of communications and engagement materials, including content for the Annual Report.

Data and Information Governance Support

• Support project documentation, data handling processes, and dissemination of performance outputs.
• Ensure high standards of confidentiality, accuracy, and compliance with information governance procedures across all aspects of data handling and storage.

Person Specifications

1. Demonstrable administrative experience gained through work, study, or other relevant settings
2. Experience of working constructively with a range of internal and external stakeholders
3. Experience supporting project teams, including producing accurate minutes and tracking follow-up actions
4. Strong organisational skills with the ability to manage competing priorities and work to deadlines
5. Excellent written and verbal communication skills, with the ability to engage professionally and clearly
6. High level of accuracy, diligence, and attention to detail in all aspects of work
7. Confidence in using Microsoft Office applications, including Outlook, Word, Excel and SharePoint
8. Ability to work independently, use initiative, and manage workload without close supervision
9. Ability to build positive working relationships and contribute collaboratively as part of a team
10. A professional, adaptable, and proactive approach to supporting project delivery and administrative systems