Project Co-ordinator - ERUP Programme (EXPIRED)

Where

City

Type

Contract

Salary

Annual

Key Purpose of the Role

  • Act as the central liaison and coordinator between the capital project team and internal stakeholders, ensuring effective planning, communications, and logistical execution throughout the programme.
  • Help navigate internal systems and processes to expedite access to information, contacts, and decision-making routes.
  • Support programme tracking and planning; identify emerging risks or blockers and build these insights into the institution's broader operational planning.
  • Develop and implement communication and change management strategies to support internal staff and stakeholders through the transformation process.

Main Responsibilities

  • Work closely with the project team to align timelines and milestones with institutional operations.
  • Coordinate access, survey arrangements, and other logistical or administrative processes as required.
  • Facilitate consultation and feedback mechanisms across leadership and staff groups.
  • Support preparedness for temporary closures or new operational initiatives as the project progresses.
  • Draft communications and updates for governance forums and wider internal distribution.
  • Monitor project performance, troubleshoot issues, and identify opportunities for improvement.
  • Build strong working relationships across internal teams and with external contractors or consultants.
  • Oversee risk and quality assurance for your area of responsibility.
  • Manage supplier engagement and ensure procurement aligns with budget and compliance standards.
  • Foster a culture of collaboration, inclusion, and accountability across teams.

Skills & Experience Required

  • Experience working within an operational or project environment in a public cultural or heritage sector setting (e.g. museum, gallery, library).
  • Understanding of project management principles, processes, and tools.
  • Experience supporting or leading change management
  • Strong administrative and coordination skills.
  • Ability to manage multiple streams of work and maintain attention to detail.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

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